To make your tour booking experience easy, we've outlined some handy tips that will help you refine your brief to us. The more detail you can give, the better we can help you in finding the best venues at the very best rates. All these tips will be covered in our Conference Enquiry Form, but feel free to have a read of this section as it may help when you come back to us again.
Let us know the number of nights; whether you will need smoking or non-smoking rooms or will you be having any VIPS. These will help us to make your tour experience a smooth one.
Let us know the dates of your conference, meeting, training seminar or hotel stay as these information are a prerequisite to make your tour bookings smooth. Please bear in mind that accommodation, particularly High peak season December to February, is always very busy everywhere, which means that the hotels will usually ask for higher rates, but we will try our hardest to negotiate rates wherever possible.
Busy conference months are March, April, May, June, September and October.
The number of delegates - this makes a big difference as it will tell us what size conference/hotel room you need. Your best guess numbers will help us to avoid cancellation charges. It also helps you plan how many hand-outs and spare copies etc. you need to take with you for your corporate tour.
The more information you can provide on where your corporate tour booking needs to be, the better choices we can put forward to you. If you have come to us looking to book a conference room - do you also need accommodation? Plan how long it will take you to get to your destination and feel free to use our Travel Genie to help answer these questions. What is your preferred layout - what equipment will you be taking with you? Let us know and we can check that the venue is set up sufficiently for your needs.
To gain the best rates for your tours we use the information you provide and scan the market worldwide using our partner network. To achieve the best results we negotiate directly with our partners to get you the best offers and the most affordable package for your corporate tour bookings.
No, we charge you at the same rate that you can book it by yourself – sometimes even at a lower rate because as we do high volume bookings as agents.
We can get it at lower rates based on our high volume of bookings and our years of experience in the hospitability industry.
No, we are a completely independent entity and our proposals regarding the tour packages will always be impartial.
We exist to make your tour booking experiences easier and smooth - we know how much time can be absorbed from dealing with hotels and how you can use this time in a better manner. To make your bookings quick and easy we have put together a list of handy tips which will help us to help you. Feel free to use it whenever you need it.
We are paid by the Venue for introducing your business.
If you are looking for a fresh, exciting venue for your next conference, exhibition or seminar, please complete the conference enquiry form below and our MICE team will liaise with you to ensure your expectations are exceeded.